VACANCY ANNOUNCEMENT FOR FULL-TIME SENOIR FINANCE OFFICER AT YOUTH FOR HEALTH CENTER NGO
VACANCY ANNOUNCEMENT FOR FULL-TIME SENOIR FINANCE OFFICER AT YOUTH FOR HEALTH CENTER NGO
Sustainability of HIV Services for Key Populations in East Asia (SKPA-2) Program
“Youth for Health Center” (YFHC) is a community based, non-governmental organization for the community response to HIV in Mongolia. It provides support to the country’s policy, advocacy and health promotion on HIV. It has supported community-based responses to HIV across the country for almost 20 years. Since 2003, YFHC is implementing MSM program under the HIV project of the Ministry of Health (MoH) which is supported by the Global Fund to fight against AIDS, tuberculosis and malaria (GFATM). In addition, YFHC is currently a subrecipient (SR) and implementing country partner of Sustainability of HIV Services for Key Populations in Asia (SKPA) – 2 Program – a multi-country grant supported by GFATM – of the Health Equity Matters (formerly known as Australian Federation of AIDS Organizations)
The MSM program of YFHC is a subset project under the National Grant or GFATM supported HIV project of the MOH with 3-year rounds. Current round will end with 31 December 2023 and duration of the next round is between 1 January 2024 and 31 December 2026. The National Grant focuses on evidence-based high-impact interventions for key populations.
YFHC has two financial staff for the both programs separately, an accountant of the National Grant and a finance and operations officer of the SKPA-2 program. With enhanced implementation of programs at YFHC, it is required to strengthen organizational financial management. In this regard, YFHC is implementing a financial policy to support their financial management and accountability. YFHC is now seeking a Senior Finance Manager to oversee their work and to support separation of duties of the SKPA-2 and the National Grant financial staff and ensure their activities are in compliance with the above-mentioned financial policy.
Scope of Work and Tasks:
● Assist the Executive Director in general management of the project
● Administer and manage Finance personnel in accordance with personnel policies and procedures
● Oversee financial activities of the National Grant at YFHC
● Oversee financial activities of the SKPA-2 at YFHC
● Ensure compliance of the YFHC financial policy and other related regulations
● Provide prior review of payment per limits of authority
● Provide review for the payment requests in addition to the Executive director
● Ensure the financial activities are conducted in accordance to significant accounting policies
● Ensure fair representation of the monthly, quarterly, and annual financial statements in compliance with local and international accounting standards; financial management and disbursement arrangements for program operations are in line with Global Fund Grant Regulation; and procurement activities and selection and employment of technical assistance follow local and international procurement policy on supply management
● Ensure the program financial statements are free from material misstatements including omissions and errors and are fairly presented
● Ensure the utilization of the Grant proceeds fall within the scope of the program
● Ensure adequate supporting documentation has been maintained to authenticate claims stated on the program financial reports incurred
● Maintain effective internal control over program financial and procurement processes
● Direct all aspects of the project financial accounting system, including managing cash flow, tracking expenditures and preparing monthly financial reports
● Oversee and maintain the basis of preparation, presentation and submission of financial statements to relevant agencies (PR, GF etc.) in a timely manner
● Review project financial policies and make relevant amendments to ensure program sustainability
● Engage in other matters as required and instructed by the principal recipients of both the National Grant and the SKPA-2 program, as well as the GFATM
● Develop and submit consolidated financial and tax reports.
Selection Criteria:
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Essential ● Education: Minimum of master’s degree in finance and economics; obtained proper licenses would be preferrable ● Work Experience: More than five years of experience in financial and operations management, especially in a development work setting. Preferably with experience in implementing programs supported by the Global Fund to fight against AIDS, tuberculosis and malaria or other international donors (i.e. ADB and WB etc.); minimum 2 years of auditing experience; and experience in UNICUS is preferred ● Training Experience: More than 24 training hours in subjects related to non-profit organizations financial and operations management. ● Other Professional Skills: Proficient in oral and written English business communication; operation of computer and other ICT equipment; advanced knowledge of MS Word and MS Excel; and familiar with data backup procedures. ● Other personal skills: Detail-oriented; good communication skills; strong drive and positive attitude; strong leadership skills; and able to effectively influence and develop strong relationships ● Working knowledge on international and domestic financial policies and standards including but not limited to GAPP, IAS, SAS, and IFRS
Desirable ● Other Desirable Qualities: With initiative and has the ability to work flexible working hours; can work with minimal supervision; open to learn; and can work well with a team. ● Excellent understanding of diversity and inclusion, HIV key populations and LGBTQI+ community, and human rights |
DEADLINE: 18:00PM, 28 DECEMBER, 2023
Please send your CV and Cover letter in English only to skpa.mongolia@gmail.com before 28 December, 2023, 18:00PM.
If you have any inquiries regarding the consultancy please contact: (+976) 7722-2021
Only shortlisted candidates will be contacted for interview.
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